HarkenAI Desktop for Mac

HarkenAI Desktop is a Mac menu-bar app that captures the audio from your meetings and turns it into transcripts, summaries, identified people, insights, and action items — all synced to your HarkenAI account.

It works with any app that plays audio on your Mac, including Zoom, Microsoft Teams, Slack huddles, and Google Meet. Nothing joins your call as a bot — HarkenAI captures the audio quietly in the background from the menu bar.

• macOS 13 (Ventura) or later
• Apple Silicon or Intel Mac
• A free HarkenAI account (you can sign up in a minute)

Install HarkenAI Desktop from the Mac App Store. See the download page for the App Store link and step-by-step install instructions.

Open HarkenAI Desktop and sign in with your HarkenAI account. The first time you sign in, a short setup walks you through three steps:

1. Connect Zoom (optional) — lets HarkenAI label meeting participants by their real names.
2. Microphone & privacy consent — grant microphone access and acknowledge that your audio is sent to third-party AI services for transcription and insights. Review the privacy policy to see exactly how your data is used.
3. Calendar reminders (optional) — reminds you about five minutes before a meeting so you never forget to record.

Click the HarkenAI icon in the menu bar to open the popover. Give the session an optional name, then click Start Recording.

While recording, the popover shows:

• A live timer and a recording indicator
• How many audio chunks have uploaded
• A Capture meeting screen button (see below)
• A Stop Recording button to end the session

You can keep working while it records. Open the main window any time with ⌘O, or quit HarkenAI from the menu-bar popover.

Connecting Zoom lets HarkenAI identify who is speaking by name, which makes transcripts and insights much more useful. Connect it during setup or later in Settings → Integrations.

Turn on Auto-record Zoom meetings (in the popover or in Settings → Recording) to have HarkenAI start recording automatically when it detects a Zoom meeting. You get a ten-second window to cancel before recording begins. When a meeting is detected, the popover shows "Zoom meeting in progress."

While a recording is in progress, click Capture meeting screen to attach a screenshot of the meeting window to the session — handy for slides, shared documents, or whiteboards. Captured images appear alongside the session in the web dashboard and the iOS app.

When a meeting ends, HarkenAI transcribes the audio and runs AI analysis. Within a few minutes the finished session appears in your dashboard and syncs to the HarkenAI iOS app.

Each session includes:

• A full transcript with speakers
• A concise summary
• The people who took part
• Key insights and topics
• Suggested action items

• General — launch HarkenAI at login; show a prompt when a meeting is detected.
• Recording — auto-record Zoom meetings; set a maximum recording length (1 to 12 hours); automatically stop after one minute of silence (with a 60-second warning first).
• Audio — check your Screen Recording permission, which HarkenAI uses to capture system audio.
• Integrations — connect or disconnect your Zoom account.
• Account — view your profile, or permanently delete your account and all data.
• About — app version and links.

Always let participants know when you are recording. Laws about recording consent vary by location, and complying with the rules in your jurisdiction is your responsibility — we recommend informing everyone on the call. For details on how your data is handled, see our privacy policy.